Privacy Policy of ASIDE Gastroenterology Journal
ASIDE Gastroenterology Journal is committed to protecting the privacy of its authors, reviewers, editors, readers, and website users. This Privacy Policy explains how personal information is collected, used, disclosed, and protected when you use the journal website, submit a manuscript, register for an account, serve as a reviewer or editor, or otherwise interact with the journal.
ASIDE Gastroenterology Journal is published and owned by PubPorta Publishing LLC, 16192 Coastal Highway, Lewes, Delaware 19958, USA. Academic oversight and scholarly guidance are provided by the American Society for Inclusion, Diversity, and Equity in Healthcare (ASIDE).
For purposes of website operation, manuscript processing, and journal administration, PubPorta Publishing LLC is the entity responsible for the processing of personal information described in this policy, except where another party is expressly identified.
1. Scope
This Privacy Policy applies to personal information collected through the ASIDE Gastroenterology Journal website, manuscript submission and peer review system, journal communications, and related services that refer to this policy.
This policy does not apply to third-party websites or services that may be linked from the journal website. Users should review the privacy policies of those third parties separately.
2. Information We Collect
We may collect the following categories of personal information:
a. Information you provide directly
This may include:
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Name
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Email address
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Institutional affiliation
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Country
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ORCID iD and professional profile details
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Username and login credentials
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Correspondence submitted through forms or email
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Manuscript-related information, including author details, reviewer comments, editorial decisions, and supporting files
b. Information collected through journal operations
When you submit, review, edit, or publish content through the journal, we may collect and process information necessary to:
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Manage submissions and peer review
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Communicate editorial decisions
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Publish articles and related metadata
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Maintain the scholarly record
c. Automatically collected information
When you visit the website, certain information may be collected automatically, such as:
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IP address
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Browser type
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Device type
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Operating system
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Pages visited
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Referral source
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Date and time of access
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Cookies and similar technologies used for site functionality, security, preferences, and usage analysis
3. How We Use Personal Information
We use personal information for legitimate journal and publishing purposes, including to:
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Operate, maintain, and secure the journal website and submission system
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Register and manage user accounts
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Process manuscript submissions, peer review, editorial decisions, and publication
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Communicate with authors, reviewers, editors, and readers
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Publish articles, author names, affiliations, abstracts, and other article metadata as part of the scholarly record
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Detect, prevent, and address fraud, misuse, security incidents, or unethical publishing practices
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Comply with legal, regulatory, ethical, and archiving obligations
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Improve the functionality, usability, and performance of the website and journal services
We do not sell personal information to third parties.
4. Legal Basis for Processing
Where applicable under data protection law, we process personal information on one or more of the following bases:
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Your consent
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Performance of a contract or steps requested before entering into a contract
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Compliance with legal or regulatory obligations
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Legitimate interests in operating, securing, improving, and administering the journal and preserving the scholarly record
5. Sharing of Information
We may share personal information only as necessary for legitimate publishing and operational purposes, including with:
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Editors, editorial staff, and reviewers involved in manuscript handling
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Service providers supporting website hosting, manuscript management, security, archiving, indexing, production, DOI registration, and related publishing functions
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Indexing, abstracting, and archiving services in connection with published content and article metadata
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Legal, regulatory, or governmental authorities where disclosure is required by law or necessary to protect rights, safety, or the integrity of the journal
Reviewer identities will be handled in accordance with the journal’s peer review model and editorial policies.
6. Cookies and Similar Technologies
The journal website may use cookies and similar technologies to:
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Maintain secure login sessions
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Remember user preferences
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Support essential website functions
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Analyze traffic and website performance
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Improve user experience
You may be able to manage cookies through your browser settings. Disabling some cookies may affect site functionality.
7. Data Retention
We retain personal information only for as long as reasonably necessary for journal operations, publication processes, recordkeeping, legal compliance, dispute resolution, security, and preservation of the scholarly record.
Because scholarly publishing requires long-term integrity of the publication record, certain information related to submissions, editorial history, published articles, authorship, and metadata may be retained for an extended period or permanently where appropriate.
8. Data Security
We use reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no method of internet transmission or electronic storage is completely secure, and absolute security cannot be guaranteed.
9. International Data Transfers
Personal information may be processed or stored in countries other than your own, including where hosting providers, publishing vendors, or service providers operate. Where required, we take reasonable steps to ensure that such transfers are subject to appropriate safeguards consistent with applicable law.
10. Your Rights
Depending on your location and applicable law, you may have the right to:
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Request access to personal information we hold about you
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Request correction of inaccurate or incomplete information
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Request deletion of personal information, where legally permissible
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Object to or request restriction of certain processing
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Withdraw consent where processing is based on consent
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Request information about how your data is used
These rights are subject to legal, ethical, editorial, and record-retention obligations that apply to scholarly publishing.
11. Published Content and the Scholarly Record
Please note that author names, affiliations, article metadata, acknowledgments, conflict-of-interest disclosures, funding information, and other publication-related information may appear in published articles and associated records. Once published, such information may be disseminated through indexing, archiving, and citation systems as part of the permanent scholarly record.
12. Children’s Privacy
The journal website and services are intended for researchers, clinicians, academics, professionals, and other adult users involved in scholarly communication. They are not directed to children.
13. Changes to This Privacy Policy
We may revise this Privacy Policy from time to time to reflect updates in journal operations, legal requirements, or website practices. The updated version will be posted on this page with the effective date. Continued use of the website or journal services after changes become effective constitutes acceptance of the revised policy.
14. Contact
Questions or requests regarding this Privacy Policy may be directed to:
PubPorta Publishing LLC
16192 Coastal Highway
Lewes, Delaware 19958
USA
Email: [email protected]